Description of Employee Racial/Ethnic Category, Citizen Status, Disability Status, and Veteran Status
The University of Minnesota is required to collect Racial/Ethnic Group Information to comply with Federal and State record keeping and reporting requirements pursuant to Executive Order 11246, Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973, as amended, Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, Title VII of the Civil Rights Act of 1964, and Minnesota Statutes, Section 363.073.
Summary data, without names will be reported on the Integrated Post-Secondary Education Data System (IPEDS) report and the University of Minnesota's Affirmative Action Program. This information is private (as defined by the Minnesota Government Data Practices Act) and will not be released to the public. It will only be used in summary reporting format for compliance with Federal and State reporting requirements and implementation of University of Minnesota affirmative action policies.
Employees are requested, but not required, to provide information regarding their racial/ethnic group, education level, veteran or disability status, and there are no consequences for failing to provide it. The University may acquire this information by visual survey. This may, however, result in the collection of erroneous information.
Employees are required to provide the other information (birthdate, gender, and citzenship status). Failure to provide the required information could result in interruption of paychecks or benefits, or termination.
Racial/Ethnic Group (Optional for employees to designate group, required for the University to designate group if employee does not)
The Office of Management and Budget (OMB) and the Integrated Post-Secondary Education Data System (IPEDS) developed the following race/ethnicity definitions:
Ethnicity Definition:
- Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture of origin, regardless of race.
Racial Definitions:
- American Indian or Alaska Native: A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
- Asian: A person having origins in any of the original people of the Far East, Southeast Asia, or the Indian Subcontinent, for example Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand and Vietnam.
- Black or African American: A Person having origins in any of the Black racial groups of Africa.
- Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
- White: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
For assistance entering ethic and racial categories for employees in PeopleSoft, refer to the HRIF Business Process on "Race and Ethnicity" on OHR's website at www1.umn.edu/ohr/hrms/processaid/index.html.
Citizenship Status (Required)
These categories are used by PeopleSoft and IPEDS:
- Alien: DO NOT USE. Select "Alien Permanent" or "Alien Temporary." Employees misidentified as "Alien" are reported as "Nonresident Alien."
- Alien permanent (Resident alien): Resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States but who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in the appropriate racial/ethnic categories along with United States citizens.
- Alien temporary (Nonresident alien): A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
- Native : US citizen by birth or naturalization.
- Naturalized: DO NOT USE. Select Native if the employee is a U.S. citizen.
- Unknown Citizenship Status: DO NOT USE. Employees with missing or unknown citizenship status are reported under their ethnic group. Missing citizenship statuses should be updated or corrected in PeopleSoft.
Military Status (Optional for employees)
These are defined by Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.
- Disabled Veteran: A veteran (A) of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under the laws administered by the Secretary of Veterans Affairs, or (B) a person who was discharged or released from active duty because of a service-connected disability.
- Armed Forces Service Medal Veteran: Any veteran who, while serving on active duty in the U.S. military, ground, naval, or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order No. 12985. For more information, visit www.opm.gov/veterans/html/vgmedal2.asp.
- Recently Separated Veteran: Any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
- Other Protected Veteran: A veteran who served on active duty in the U.S. military, ground, naval, or air service during a war or in a campaign or expedition for which a campaign badge has been authorized, under the laws administered by the Department of Defense.
Disability Status (Optional for employees)
These are defined by Section 503 of the Rehabilitation Act of 1973, as amended.
- Persons with a disability: 41 CFR 60-741.2(n)(1) states that an individual with a disability means any person who has a physical or mental impairment which substantially limits one or more of such person's major life activities, has a record of such an impairment, or is regarded as having such an impairment.
For additional information on definitions related to the definition of a disability, go to www.dol.gov/dol/allcfr/ESA/Title_41/Part_60-741/41CFR60-741.2.htm.
Updated 10/13/2009